Applications for KA171 Staff Mobility for Training

Tarih: 27.10.2025

ERASMUS+ KA 171 STAFF MOBILITY FOR TRAINING

APPLICATION ANNOUNCEMENT

(Staff Mobility for Training)

The Erasmus+ Program is the EU's grant program in the fields of education, youth, and sports. Staff Mobility for Training in Higher Education, funded by the European Commission, is an activity area that enables any staff member employed at a higher education institution in Turkey that holds an ECHE to receive training at a higher education institution in a Non-Program-Related Third Country*. Within the scope of this activity, it is possible for the person to receive various training (such as on-the-job training, observation processes) to improve their skills in areas related to their current job.

Conference participation is not considered an eligible activity under staff training.

• Non-Program-Related Third Countries refer to countries where student and staff mobility can be carried out within the framework of the rules set out in the Turkey National Agency Implementation Manual and the program guide, referred to as “Partner Countries” for the 2014-2020 period. Non-Program-Related Third Countries are classified by region and listed in the attached List of Regions.

GRANT CALCULATIONS

The grant awarded to staff benefiting from staff mobility is a contribution; it is not intended to cover all expenses incurred during the period spent abroad. No grant payment is made for days when no training activities are undertaken.

Participation in the program is possible without a grant. Staff Training Mobility Following the evaluation of applications by the Erasmus Commission, the final list of candidates eligible to participate in the activity with or without a grant will be announced by our coordination office. Staff wishing to participate in the program without a grant are subject to the same application and evaluation processes as other staff. Participants receiving zero grants are also required to fulfill the rights and obligations of the program.

Staff activity periods can be fully funded or carried out entirely without funding, i.e., with “zero funding.” There is no option for partial funding of the activity period.

• Daily grant calculations based on the countries where mobility will take place

Staff training activities are full-time activities, and grant payments are made for the full days of training received. Therefore, the training program must be specified day by day in the Staff Mobility Agreement for Training. The daily amount to be paid to the staff member benefiting from staff mobility is calculated based on the amounts specified in the table below, taking into account the country visited and the duration of the visit. The amounts shown in the table are in euros.

1. Travel Expense Calculations

Travel expenses to be paid to personnel benefiting from the Staff Mobility activity are determined using the “Distance Calculator” provided by the European Commission. Using the distance calculator, the distance in kilometers between the location of the sending organization/where the personnel are based and the location where the activity will take place is determined, and the travel support grant is calculated using the table below. The distance calculator can be accessed via this link.

The kilometers shown in the distance calculator correspond to the round-trip grant amount specified in the table below, and this amount is not multiplied by two. If the staff member travels with transfers, this does not affect the distance calculated as described above.

*Applies when green travel vehicles (train, bus, carpool, boat) are used.

*Green travel methods basically cover all modes of transportation other than air and sea travel (train, bus, carpool, bicycle, boat, etc.).

In order for participants to receive green travel support payments:

● The main element of the trip must be made using eco-friendly travel methods.

● A significant portion of the round-trip journey to the country where the institution is located must have been made using the eco-friendly travel methods mentioned above.

● The trip must be documented.

*Using green travel methods only for the outbound or return journey, or using these methods for only part of the journey, is not sufficient to qualify for support.

*Documents proving the travel method and travel dates (tickets, receipts, invoices, official correspondence, etc.) must be submitted with the return documents at the end of the activity, and the green travel support request must be reported.

Your requests will be evaluated at the end of the activity, together with your supporting documents.

• Inclusion Support

The Erasmus+ Program encourages the participation of people with special needs in the program. A person with special needs is a potential participant whose physical, mental, or health condition would prevent them from participating in the project/mobility activity without additional financial support. In order for additional grants to be awarded to staff requiring inclusion support, the beneficiary higher education institution must submit a request for additional grants to the Center. No increase in the grant can be requested after the participant's activity has ended.

The application form must explain why Inclusion Support is needed and include supporting documents (e.g., if the Inclusion Support relates to disability, a doctor's report (not older than 3 months) containing information about the disability and its level, or a photocopy of the disability card; a doctor's report is also required for chronic illnesses). The form must also include documents confirming that the host institution is aware that the participant requires Inclusion Support and that it has the appropriate facilities. The requested additional grant amounts and the reasons for the need must be detailed in the form as requested. The requested grant must be directly related to enabling the Inclusion Support participant to participate in the activity.

For participants with Inclusion Support, the final additional grant will be awarded based on the actual amount spent. Expenditures not supported by documentation and expenditures exceeding the Inclusion Support beneficiary grant provided under the contract will not be considered eligible, even if they have been made.

MINIMUM AND MAXIMUM DURATIONS

The activity duration for staff mobility for training is set at 5 consecutive days, excluding travel.

When calculating the grant, an individual grant is provided for 2 days of travel in addition to the 5-day activity period. However, for individual grant payments to be made for travel days, the travel days must occur on days different from the days on which the training activity took place.

APPLICATION

Staff Mobility for Training under Erasmus+ Key Action 1 is carried out by the Erasmus Coordination Office at Lokman Hekim University. Funds have been allocated to our university by the Turkish National Agency for the projects 2023-1-TR01-KA171-HED-000167429 and 2024-1-TR01-KA171-HED-000227120. All university members who are currently working at Lokman Hekim University and meet the following conditions are eligible to apply for this type of activity. University members who are not awarded a grant are still eligible to participate in the activity without a grant if they are selected for mobility based on the evaluation results.

Partner institutions have the right to evaluate applicants and accept or reject them.

• Application Requirements:

1. Being employed (academic/administrative) as a member of Lokman Hekim University staff (having a personnel number) and actually working,

2. Not be under investigation for disciplinary measures such as suspension of salary, suspension of promotion, or dismissal during the application period.

• Documents required for application:

1. Invitation letter from the institution where the mobility will take place (mobility dates, names of the institution and department/unit must be specified)

2. A learning agreement approved by both institutions (3 original signed and stamped learning agreements, 1 to be submitted to the Erasmus Office, 1 to the host university or institution abroad, and 1 to be kept by our staff)

3. A letter from the relevant administrative supervisor stating that there is no obstacle to the staff member participating in the program on the specified date.

Staff members wishing to participate in mobility activities as part of their training must be proficient in the language in which the relevant training will be delivered. In this regard, it is strongly requested that no false statements be made regarding language proficiency during discussions with institutions.

First-degree relatives residing in 17 provinces and 1 district** will receive extra points if they submit a document proving that their first-degree relatives have received disaster relief from AFAD. (Electronic documents are accepted, provided that the originals are submitted later.)

** Adana, Adıyaman, Diyarbakır, Gaziantep, Hatay, Kahramanmaraş, Kilis, Malatya, Osmaniye, and Şanlıurfa provinces, as well as Batman, Bingöl, Elazığ, Kayseri, Mardin, Niğde, and Tunceli provinces, and the Gürün district of Sivas, which have been declared disaster areas effective nationwide by the AFAD Presidency.

The countries, universities, and quotas where mobility is possible are specified below.

Country

Name of Higher Education Institution

Project Number

Quota

Daily Grant (Euro)

South Africa

STELLENBOSCH UNIVERSITY

2023-1-TR01-KA171-HED-000167429

1

180

Nepal

KATHMANDU UNIVERSITY

2024-1-TR01-KA171-HED-000227120

1

190

Oman

SULTAN QABOOS UNIVERSITY

2024-1-TR01-KA171-HED-000227120

1

190

Azerbaijan

AZERBAIJAN MEDICAL UNIVERSITY

2025-1-TR01-KA171-HED-000341675

2

190

Travel Distance

Standard Travel Grant Amount

Green Travel Grant Amount

10-99 km

28 €

56 €

100-499 km

211 €

285 €

500-1999 km

309 €

417 €

2000-2999 km

395 €

535

3000-3999 km

580

785

4000-7999 km

1188

1188

8000 km and above

1735

1735

70% of the total program grant (individual support + travel support) is paid at the beginning of the mobility program, and 30% is paid after the completion of the mobility activity.

4-Application System

Application period: November 10-November 29, 2025

To access the application portal

You can log in to the system with your e-government password. It is essential to make a true declaration during the application. The contact information provided during the application will be used for communication between the applicant and our coordination office. Therefore, it is important to provide contact addresses that are actively used during the application. Relevant updates should be made in the “Profile” section of the application system. The application must be completed by following the steps in the application system. When answering the questions prepared in the form of checkboxes, the box must be checked for “yes” answers and unchecked for “no” answers. All application documents specified in the announcement text must be uploaded to the required document upload areas via the e-government system. The status of the application can be viewed in the “My Applications” section. Applications from candidates who have not uploaded all the required documents and whose applications are not in a “completed” status will not be accepted.

Applications must be submitted between November 10 and November 29, 2025. The portal will open at 10:00 a.m. on November 10, 2025, and will close at 4:00 p.m. on November 29, 2025. After the specified date and time, it will not be possible to enter applications or add documents to the system. Application documents will not be physically delivered to our office. All documents specified in the announcement text must be uploaded to the required document upload fields in the application system. Applications with incomplete documents will not be accepted. The Commission will evaluate completed applications according to the evaluation criteria.

Results will be announced on December 15, 2025. The deadline for appeals against applications is the end of business hours on December 19, 2025.

Important Note: Your Erasmus+ Staff Mobility for Training activity must take place by July 25, 2026, at the latest.

Important Note 2: Project beneficiaries who are eligible to participate in the activity with or without a grant based on the evaluation results will be asked to submit a letter of commitment along with their pre-departure documents. Those who wish to withdraw from the mobility will be asked to submit a withdrawal letter.

Erasmus KA171 Implementation Handbook 2025

Erasmus KA171 Implementation Handbook 2024

EVALUATION

In order to ensure the efficient and effective use of the funds transferred to our university and to conduct the evaluation process in a fair, transparent, impartial, and consistent manner, our university has the right to include additional criteria tailored to its institutional needs, in addition to the criteria set by the Turkish National Agency.

Click here for a sample staff invitation.

Click here for the education agreement.

For any questions, please contact our coordination office at erasmus@lokmanhekim.edu.tr. Best regards,

LHU Erasmus Coordination Office