Student Information Guide

Dear Students

 

We are happy to be with you at the beginning of a new academic year. As Lokman Hekim University Institute of Health Sciences, we are committed to providing the best education to train specialized and pioneering academic staff in the health sector.

 

Scientists' knowledge of the scientific method includes the ability to perform the procedures prescribed by this method. Health science is in constant change and development with the aim of protecting and promoting health and increasing knowledge about diseases. The main source of this change is research of high scientific quality. High-quality research is the most reliable source of information on health and treatments, and well-trained researchers play a key role in developing this information.

 

As an institution that has adopted the unity of education and research as a principle, our university aims to provide high quality research and education. As Lokman Hekim University Institute of Health Sciences, we continue our educational activities with 6 non-thesis master's programs, 27 master's programs with thesis and 13 doctoral programs.

 

In the 21st century, in addition to education and training, basic science and applied research have become among the basic functions of universities. Knowledge and knowledgeable manpower are among the most important inputs of the economy. In this context, the qualities that should be found in the manpower required by the information society are to follow the information related to their field by using technology and foreign language, to produce new information and to update it continuously.

 

Lokman Hekim University Institute of Health Sciences was established to have a say in education and research and to strengthen its position in the country and the world. The diversity and high quality of our graduate programs is our main goal. We wish success to all our students who want to take a step towards becoming a scientist and join the Lokman Hekim University family.

 

Prof. Dr. Belgin AKIN

Director of Institute of Health Sciences

Application System

Applications are made online and all processes are carried out through your e-mail address registered in the system that you used during the online registration process. For this reason, it is recommended to check the Spam, Junk, POP folders of your e-mail from the application process until the end of the registration process in order to avoid any problems in accessing the messages sent for information purposes. It is important that you upload your documents to the system fully and completely.

Click here for Graduate School Application System.

 

Graduate Education Application Periods

Applications are announced on the website of our institute before the start of the fall and spring semesters of each academic year. Applications are made on the specified dates and the results are announced on the same page. In addition, the application dates are also specified in the Academic Calendar of each academic year. Click here for the Academic Calendar.

 

Application Criteria for Graduate Programs

You can find the application criteria of each of the Master's (with/without thesis) and PhD programs of the Departments affiliated to our Graduate School on our Graduate School's website>> "Announcements" section. The application criteria of the Departments are updated every semester. Application dates usually start in May for Fall Semester and December for Spring Semester.

Documents Required During Applications

You can find the documents to be uploaded to the system during the applications here. In addition, if additional documents are needed, documents may be requested by our Institute. These documents must be uploaded from the system.

 

Application Process to Lokman Hekim University Institute of Health Sciences

Candidates' applications are received online via the internet. Candidates can apply to a maximum of "two different programs" at the same time.

Candidates whose applications are accepted are evaluated in the interview / entrance exam. According to this evaluation, original and reserve lists are formed and announced on the website.

 

Accepted Exams for Applications

For applications, the conversion score obtained from ALES or GRE / GMAT exam, which is equivalent to these exams by YÖK; for foreign language score, the score obtained from YDS / e-YDS / YÖKDİL TIPDİL or one of the exams equivalent to these exams by YÖK is valid. Conversions for these languages will be made according to the YÖK equivalency table.

The validity period of YDS / YÖKDİL / TIPDİL and ALES scores is 5 years from the date of the exam announcement.

 

Ranking Criteria for Candidate Student Evaluation

In the success ranking of candidate students in non-thesis master's programs; 40% of the undergraduate grade point average**, foreign language score is determined by calculating 60% of the scientific evaluation score (Interview / Entrance Exam Result).

In the success ranking of candidate students in master's programs with thesis; 50% of the ALES score, 10% of the foreign language score*, 10% of the undergraduate grade point average**, 30% of the foreign language score scientific evaluation score (Interview / Entrance Exam Result) is calculated.

In the success ranking of candidate students in doctoral programs; 50% of the ALES score, 10% of the foreign language score, 10% of the undergraduate grade point average**, 30% of the foreign language score scientific evaluation score (Interview / Entrance Exam Result) is determined by calculating.

* For programs that do not require a foreign language score, 20 percent of the graduation grade point average is calculated.

** In applications and score calculations, the grade point average is used according to the 100 system and the YÖK conversion table is taken as basis.

 

Process of Candidate Students on the Principal and Substitute List

The main candidates who do not pay the fee and register online within the deadline lose their right to be a student. Instead of these candidates, the candidates on the reserve list are announced and accepted respectively.

It is the responsibility of the candidates to follow the announcements and news about the subject. Candidates who are eligible to register must pay the fee within the deadline. No notification is made for the candidates who are announced as the main / substitute and do not pay the fee within the deadline, the whole process should be followed by the candidate student on the page of our Institute.

 

Process of Prospective Students Who Won the Right to Enroll in Two Programs

In case you win one of the programs you have applied for from the reserve, if you will prefer the program you won from the reserve, you must first apply to our Institute with a petition to deregister from the program you originally enrolled in. Your registration is deleted by the decision of the Board of Directors, even if it is voluntary.

Board of Directors Meetings are usually held once a week. Therefore, it is very important that you make your decision as soon as possible after the results are announced and apply to our Graduate School in terms of registration times.

Application Requirements for Graduate Programs According to the Graduated Undergraduate / Graduate Program

"Accepted graduation majors" of master's and doctoral programs each semester

It can be found on our institute's website>> "Announcements" section.

Transfer Application Process

Transfer between programs can be done only once. The file of the students who transfer is transferred to the new program and the old program is dismissed. Recognition of previously acquired qualifications and adjustment procedures of students who transfer between programs are carried out by the decision of the Graduate School Board of Directors in accordance with Article 18-19 of Lokman Hekim University Graduate Education and Examination Regulations.

 

Enrollment in more than one graduate program at the same time

In accordance with Article (35/6) of the Regulation on Graduate Education and Training from the Presidency of the Council of Higher Education, more than one graduate program cannot be enrolled and continued at the same time (except non-thesis programs).

e-Mail Operations

Students' user accounts are automatically created after registration is finalized. You can log in to your e-mails via GMAIL. Do not forget to add the @lhu.edu.tr extension to the last part of the username. The system will request you to change your password at the first login to your e-mail address. If you cannot log in with your password, you can change your password by entering https://sifre.lokmanhekim.edu.tr. If you have any problems with your e-mail password, you can send an e-mail to "bilgi.islem@lokmanhekim.edu.tr" by specifying your student number, name and surname. (In cases such as password reset, inability to enter the e-mail address, etc., IT can call you face to face with your ID card).

Your e-mail address ogrencino@lhu.edu.tr

Your password LhuTCKİMLİKNUMARANIZ (Lhu1111111111111)

(You need to change your password after logging in for username and password transactions)

 

OBS (Student Information System)

Your User Name Your Student Number. Click here for student number inquiry.

Your Password: You can learn it after sending a temporary password to your e-mail address with Lokman Hekim extension using the "Reset Password" button.

Click here to log in to the Student Information System for course registration.

You can also log in to the Student Information System with your e-Government user information with the e-Government login option.

In case of any problems, you can send an e-mail to "ogrenciisleri@lokmanhekim.edu.tr".

 

KEYPS (Corporate Education Management and Planning Systems) Login

The distance education management system used at our university is KEYPS. In graduate education, if necessary, online courses, group studies, assignments, surveys, course material uploads, etc. are carried out through KEYPS.

KEYPS entries will become active after course registrations are made. Click here to log in to the KEYPS system.

 

On the page that opens by clicking "Forgot Password", you need to enter the e-mail address (öğrencino@lhu.edu.tr) given to you and click "Send".

You can reset your password and set your new password from the link link sent to your e-mail.

Intra-University Internet Access Wireless Network Name: LHUNET

Wireless Network Password: lhunet22

Immediately after logging in, the login page will open automatically. If it does not open, go to www.lokmanhekim.edu.tr with the browser and the login page will appear.

In case of any problems, you can send an e-mail to "bilgi.islem@lokmanhekim.edu.tr".

Matters to be Considered in Course Registration

Course registration is done online via OBS. After the courses are selected from the system according to the current semester, they must be done with the "Check" and then "Confirm" buttons. Students who do not do this are considered unregistered for that semester.

Advisor approvals are when the advisor approves the registration of the selected courses. The student's registration for the course is completed after the advisor approves it. Otherwise, the student is not considered to have taken the course.

Information about course registration procedures and dates is stated in the academic calendar announced on the website.

Appointment of Advisor

The advisor of newly enrolled students is the Head of the Department in the first stage. For this reason, course registrations are approved by the Department Heads at the first registration. Advisor assignments must be made at the end of the first semester for master's students and at the end of the second semester for doctoral students. Detailed information can be found in the "APPOINTMENT OF ADVISOR AND DETERMINATION OF THESIS SUBJECT" section of this guide.

 

Master's / Doctoral Thesis Study Courses

Graduate students who have been assigned an advisor and have completed the course period and started the thesis period can make this registration. When registering, it should be ensured that the relevant course selections are opened on behalf of the advisor. Our students in the thesis stage take the Master's Thesis Study / Doctoral Thesis Study course. Detailed information about the course and thesis periods can be found in the "MASTER'S" and "DOCTORATE" sections of this guide.

Click here for course registration guide.

Click here for the course registration video.

Adjustment and Credit Transfer (Course Counting)

Adjustment and credit transfers are made at the beginning of the semester between the dates announced on the Institute's website.  For this, the Transfer / Exemption and Adjustment Form must be filled out. Adjustment and credit transfer must be made according to the current curriculum. Click for Lokman Hekim University Course Information Packages. If the course contents match the content package of the course taken by your university, exemption procedures are carried out. The student submits the content packages of the courses he/she wants to be exempted and the Transfer / Exemption and Adjustment Form to the Department. The course(s) decided to be exempted by the Department are processed on the Transfer / Exemption and Adjustment Form and submitted to the Graduate School with the Academic Board Decision of the Department.

 

Registration Freeze for Military Service

Enrollment can be suspended for military service during the normal period. For this, an application must be submitted by the last day of the add/drop week. Detailed information about suspension of enrollment can be found in the "Registration Suspension" section of this guide.

 

Leave of Absence for Military Service

A request for leave of absence can be made during the military service. During that time, the student is considered to be on leave and if there is an exam he/she cannot take, he/she will have the right to an excuse exam. For this, a petition is written and it should be clearly stated between which dates the military service will be performed and which exams are to be excused. A referral certificate or a document certifying that the military service will be done for free should be attached to the petition. All these documents are forwarded to the Graduate School and the student can fulfill his/her military service without freezing his/her enrollment.

Registration Freeze Procedures

Registration freeze request can be made until the last day of the add/drop week, provided that the financial obligation is completed. The process is initiated after the student submits the Registration Freeze Petition stating his/her excuse to the relevant coordinators and submits it to the Department of Major Science. Registration suspension procedures are carried out according to Article 55/2 of Lokman Hekim University Graduate Education and Examination Regulations. The registration suspension request is finalized with the decision of the Graduate School Board of Directors.

A student can freeze his/her enrollment at most two times during his/her education period.

 

Registration Cancellation Procedures

The deregistration request procedures are initiated after signing the Petition for De-registration to the relevant coordinatorships and submitting it to the Department of Major Science, provided that the financial obligation is completed. Fee refunds or debt situations that may arise in deregistration may vary depending on the semester and the time of deregistration. After deciding to deregister, detailed information about fee refunds can be obtained from "maliisler@lokmanhekim.edu.tr".

Consultant Assignment

Advisor assignments for master's students must be made until the end of the first semester at the latest, and advisor assignments for doctoral students must be made until the end of the second semester at the latest. Advisor assignments are planned by the relevant Department according to the total advising loads of the faculty members and prepared according to the student's thesis subject and field of study and submitted to the Graduate School with the decision of the Academic Board. Thesis advisors appointed by the Board of Directors are also responsible for approving the student's course registrations.

 

Change of Advisor

If a change of advisor is requested by the advisor or student, the Advisor Change Form must be filled out by the advisor/student and submitted to the Department of Major Science from the Institute's website>> Education>> Forms and Petitions section. The request for change of advisor, which is approved by the Academic Board of the Department, is evaluated and decided by the Institute Administrative Board.

Application Procedures for Foreign Students

Foreign students can apply through the Graduate School Application System on the dates determined according to the academic calendar. Please click here for detailed information.

Please click here for Tuition Fees.

Course Success Grades

In order to be considered successful in a course, a passing grade must be obtained. AA, BA, BB and S are passing grades. CC in master's programs and CB in doctoral programs are conditional passing grades. DC, DD, FD, FF, NA and U in master's programs; CC, DC, DD, FD, FF, FF, NA and U in doctoral programs are failing grades.

 

How the Exams are Conducted

In a semester, at least one midterm and final exam are held from each course. The instructor may evaluate homework, project, laboratory and similar studies as midterm and/or final exams. All exam results and semester work, attendance and participation in the courses are taken into consideration in assigning the course success grade. The form, weighting and grading of the exams are determined by the relevant instructor and announced to the students at the beginning of the semester.

Tuition Fees

Please click here for Tuition Fees.

Students can make their payments to the Bank Account notified by Lokman Hekim University Financial Affairs Department or by the interactive payment method specified in the student recruitment announcements each semester. The installment status, amount and discount rates of the payments are determined and announced by the decision of the Board of Trustees every semester.

 

Registration Freeze or Semester Extension Fees

In case of an extension of the normal education period, an e-mail is sent to the students who will extend the semester by the Institute and an announcement is made on the website of our Institute. Students can make their payment transactions to the Bank Account notified by Lokman Hekim University Financial Affairs Department or by the interactive payment method specified in the announcement.

Non-Thesis Master's Degree Duration of Study

The non-thesis master's program consists of at least 90 ECTS and 30 national credits, including at least ten courses and a term project, and has a maximum duration of 3 semesters. Students who do not submit their term project at the end of this period are dismissed from the university. The student determines the project topic with the project advisor at the beginning of the third semester at the latest and submits it to the advisor by filling out the Project Proposal Form from our Institute's website>> Education>> Forms and Petitions section. The project topic deemed appropriate by the advisor is given to the Department of Major Science and forwarded to the Graduate School with the decision of the Academic Board.

 

Project Advisor in Non-Thesis Master's Degree

In the first semester of the student's enrollment, the Head of the Department makes course selection and approval and a faculty member is determined as the project advisor until the end of the first semester.

The student who fulfills at least 90 ECTS credits in total is considered to have fulfilled the graduation requirement and starts the procedures to present his/her project. The procedures for students who successfully submit their projects are described in the "GRADUATION PROCEDURES WITH THESESIS AND SEMESTER PROJECTS" section of this guide.

is indicated.

Master's Degree with Thesis Duration of Study

Master's degree education with thesis consists of two main parts: course period and thesis period. The study period is four semesters, with a maximum of two semester extensions. The student must complete the course period within four semesters at the latest and move on to the thesis period. The student must spend at least two semesters in the thesis period. Students who fail to complete at least 60 ECTS credits of compulsory / elective courses and seminar within four semesters are dismissed from the university.

 

Advisor Appointment in Master's Degree with Thesis

The advisor is appointed until the end of the first semester at the latest. The advisor is recommended to the Graduate School with the decision of the Academic Board of the Graduate School Department according to the Advising Directive, taking into account the student's request, and is decided by the Graduate School Executive Board. After the advisor is appointed, the student's course approval procedures are carried out by the advisor.

 

Course Period, Thesis Period in Master's Degree with Thesis

The master's program with thesis consists of a total of at least 120 ECTS credits. During the course period, the student must take at least eight courses, including all compulsory courses and a seminar course in total, provided that they are not less than 60 ECTS and 21 National credits.

The thesis proposal of the Master's students is determined with the advisor until the end of the second semester and the Thesis Proposal Form from our Graduate School's website>> Education>> Forms and Petitions section is sent to the Graduate School with the signature of the advisor and the decision of the Academic Board of the Department. In cases where the thesis study requires an Ethics Committee Decision, the Board of Directors may decide that "the study is appropriate after the Ethics Committee decision is taken". In this case, the student must apply to the Ethics Committee after the thesis proposal and submit the Ethics Committee Decision to the Graduate School to defend the thesis until the date of submission of the thesis digitally to the Graduate School.

Click here for detailed information about the Ethics Committee during the thesis process.

The student who has completed the course period passes to the thesis period and starts taking the "Master's Thesis Study" course and takes this course until graduation. During the thesis period, the student must take Master's Thesis Study courses with a total of 60 ECTS credits. Students whose time is extended because they cannot complete their thesis are required to take the Master's Thesis Course again.

The student who completes at least 120 ECTS credits in total is considered to have fulfilled the graduation requirement and starts the procedures to defend his/her thesis. The procedures for students who successfully defend their thesis are specified in the "GRADUATION PROCEDURES WITH THESES AND SEMESTER PROJECTS" section of this guide.

Students whose thesis is deemed unsatisfactory may be given a correction period of maximum three months by the jury. The documents of the student who is given a correction period are sent to the Graduate School by the Department within three working days. At the end of three months, the student takes the thesis defense exam again in front of the same jury. At the end of this period, the student who is found unsatisfactory is dismissed from the university.

Duration of Doctoral Studies

Doctorate education consists of three main parts: course period, qualifying period and thesis period. The duration of education is eight semesters, including three semesters of course work, one semester of doctoral qualifying work and four semesters of thesis work. A maximum of four semester extensions can be taken during the thesis period. Students who fail to complete at least 90 ECTS credits of compulsory/elective courses and seminar within four semesters are dismissed from the university. In addition, the student who completes the course period at the latest and does not take the proficiency exam at the end of the fifth semester is also dismissed from the university.

 

Advisor Appointment in Doctorate

The advisor is appointed until the end of the second semester at the latest. The advisor is recommended to the Graduate School with the decision of the Academic Board of the Graduate School Department according to the Advising Directive, taking into account the student's request, and is decided by the Graduate School Executive Board. After the advisor is appointed, the student's course approval procedures are carried out by the advisor.

 

Course Period in Doctorate

The PhD program consists of a total of at least 240 ECTS credits. The student must take at least eight courses, including all of the compulsory courses, a course on Research Methods and Ethics, and a seminar course, provided that they are not less than 90 ECTS and 21 national credits. Students who meet this requirement are eligible to take the Qualifying Examination.

 

Doctorate Qualifying Period

Doctoral Qualifying Exams are held twice a year at the end of the fall and spring semesters, each semester on the dates specified in the academic calendar.

The student can take courses during the doctoral qualifying period while taking the "Preparation for the Doctoral Qualifying Exam" course. In order to take courses in this period, the student applies to the Graduate School with a petition stating the reason and the approval of the advisor. With the decision of the Board of Directors, courses can be taken during the doctoral qualifying period.

Students who will take the doctoral qualifying exam must code the "Preparation for the Doctoral Qualifying Exam" course in the fourth semester. Students who do not code the course are inactive and are not allowed to take the exam. If the student who codes the course does not take the exam, he/she will be considered unsuccessful in the qualifying exam. A student can take the exam at most two times in consecutive semesters.

 

Students who fail to take the qualifying course in the fourth semester must code the "Preparation for the Doctoral Qualifying Exam" course and take the qualifying exam in the fifth semester at the latest. Students who fail to take the exam in the fifth semester and students who fail twice are dismissed from the university.

Click here for PhD Qualifying Examination Documents.

 

Doctoral Thesis Period

The student who is successful in the qualifying exam passes to the thesis period and starts to take the "Doctoral Thesis Study" course and takes this course until graduation. The student must spend at least four semesters in the thesis period.

If the student is successful in the Qualifying Examination, the advisor submits the Thesis Monitoring Committee to the Graduate School within one month with the decision of the Academic Board of the Department and the Committee is established with the decision of the Graduate School Executive Board.

The student who is successful in the qualifying exam defends his/her thesis proposal including the purpose, method and future work plan of the thesis study within six months orally in front of the thesis monitoring committee. A written report on the thesis proposal is distributed to the committee members at least one month before the oral defense.

The thesis monitoring committee decides on acceptance or rejection of the thesis proposal submitted by the student by absolute majority. This decision is submitted to the Graduate School by the Department of Graduate Studies within three working days following the thesis proposal, and the documents ("Thesis Proposal Form", "Thesis Proposal Evaluation Minutes" and "Personal Thesis Proposal Evaluation Form") are submitted to the Graduate School by the Department of Graduate Studies. The registration on the Student Information System (OBS) of the students whose thesis proposals are found successful must be checked by the student.

The thesis monitoring committee meets twice a year (January-June and July-December) and the student submits a report on the thesis. The report approved by the thesis monitoring committee is forwarded to the Graduate School within three working days by the Department.

The term of the student who does not take the thesis proposal defense exam within six months or who fails or whose forms are not submitted to the Graduate School on time is extended. Subsequent procedures are carried out within the scope of Article 21 of the Regulation on Graduate Education of Higher Education Institutions.

In cases where the thesis study requires an Ethics Committee Decision, the Board of Directors may decide that "the study is appropriate after the Ethics Committee decision is taken". In this case, the student must apply to the Ethics Committee after the thesis proposal and submit the Ethics Committee Decision to the Graduate School to defend the thesis until the date of submission of the thesis digitally.

 

Doctoral Thesis Defense

In order to enter the doctoral thesis defense, all the courses of the program must be successfully completed, the qualification exam must be successful, and the student must have at least one published or accepted research article in refereed journals within the scope of international or national indexes during the doctoral education, in which he / she is the first name related to his / her thesis and takes part with the thesis advisor faculty member. The student who fulfills these requirements can start the procedures to defend his/her thesis.

The jury for the doctoral thesis defense consists of five voting members, including the members of the thesis monitoring committee, at least two of whom must be faculty members of another higher education institution. If the advisor does not have the right to vote, the jury consists of six faculty members. The Board of Directors of the Graduate School decides whether the advisor has the right to vote. In addition, two substitute members are determined, one from within the University and one from another higher education institution. For doctoral theses with a second advisor, the second advisor may also take part in the exam without the right to vote. The procedures for students who successfully defend their thesis are specified in the "GRADUATION PROCEDURES WITH THESESES AND SEMESTER PROJECTS" section of this guide.

Students whose thesis is deemed unsatisfactory may be given a correction period of maximum six months by the jury. The documents of the student who is given a correction period are sent to the Graduate School by the Department within three working days. At the end of six months, the student takes the thesis defense exam again in front of the same jury. At the end of this period, the student who is found unsatisfactory is dismissed from the university.

 

Thesis Writing Guide

Click here for detailed information about the thesis writing guide.

 

Doctorate / Master's Thesis Defense Process

Students who will enter the Master's Thesis Defense submit the thesis written according to Lokman Hekim University Thesis Writing Guide to their advisor at least 30 days in advance. The advisor decides that the thesis is defensible or may request correction. The advisor submits the defensible thesis to the Department Head with the jury recommendation and signed plagiarism report. "Master's Thesis", "Advisor Signed Plagiarism Report" and "Doctorate / Master's Thesis Defense Exam Jury Appointment Proposal Form" from our Graduate School's website>> /Education>> Forms and Petitions section are sent to the Graduate School until 30 days before the exam date at the latest.

The master's thesis jury is appointed with the recommendation of the thesis advisor and the relevant Graduate School Department Head and the approval of the Graduate School Board of Directors. The jury consists of three or five faculty members, one of whom is the student's thesis advisor and at least one of whom is from outside the University. In case the jury consists of three people, the second thesis advisor cannot be a jury member.

Students who will enter the Doctoral Thesis Defense must have at least three Thesis Monitoring Committee Reports (January-June and July-December), Thesis Proposal Defense minutes and at least one published or accepted research article in refereed journals within the scope of international or national indexes during the doctoral education process, in which he / she is the first name related to his / her thesis and takes part with the thesis advisor faculty member (LHU Graduate Education and Examination Regulations). TİK decides whether the published or accepted research article is related to the thesis and submits it as a report to the Head of the Department to be submitted to the Graduate School. The thesis is submitted to the thesis advisor at least 30 days before the thesis is written according to the Lokman Hekim University Thesis Writing Guide. The advisor decides that the thesis is defensible or may request correction. The advisor submits the defensible thesis to the Department Head with the jury recommendation and signed plagiarism report.

The doctoral thesis jury is appointed upon the recommendation of the advisor and the Head of the Graduate School Department and the approval of the Graduate School Board of Directors. The jury consists of five faculty members, including the advisor, three of whom are members of the student's thesis monitoring committee and at least two from outside the University. The Graduate School Executive Board decides whether the advisor has the right to vote. If the advisor does not have the right to vote, the jury consists of six faculty members. In addition, the second thesis advisor can take part in the jury without the right to vote. "Doctoral Thesis", "Advisor Signed Plagiarism Report" and "Doctorate / Master's Thesis Defense Exam Jury Appointment Proposal Form" from our Institute's website>> Education>> Forms and Petitions section are sent to the Graduate School at least 30 days before the exam date.

 

Documents Required in the Thesis Defense Process

The "PhD / Master's Thesis Defense Exam Minutes", "Personal Thesis Evaluation Form" (signed separately for each jury) and "Audience List" of the PhD and Master's students who will take the Thesis Defense are filled out and submitted to the Graduate School by the advisor within 3 working days from the exam date.

In order to take the doctoral thesis defense exam, the student must be the first in the published article related to the thesis topic. In this article, in which the advisor also takes part, the order of authors and the total number of authors are not considered.

In case of a title change in the Master's and Doctoral thesis defense exam, it should be stated in the justification section of the "Doctorate / Master's Thesis Defense Examination Minutes". If it is a study with an Ethics Committee Decision, the ethics committee process is initiated for the title change.

Thesis Submission Process

The following documents must be completed within 1 month after the thesis defense exam date;

 

2 Printed Thesis, (One of them before the board of directors)
1 Thesis Data Entry Form,
1 CD (WORD and PDF version of the thesis),

After the thesis defense, the thesis is prepared according to the Thesis Writing Guide to be submitted to the Graduate School, taking into account the corrections, if any, deemed necessary by the jury members. It is important to check the acceptance approval page in the thesis before it is signed by the jury members in order to prevent difficulties that may be experienced in the subsequent correction process. WORD and PDF versions of the thesis are sent to "sbe@lokmanhekim.edu.tr" for formal evaluation. The thesis is checked by the Institute staff. The control process continues until there are no errors in the thesis and it is deemed appropriate by the officers. One printed thesis is submitted to the Graduate School as approved. The wet signed version of the approval form, ethics committee approvals, institutional permissions, survey scales used, the similarity ratio of the corrected thesis after the defense, and the thesis owner's curriculum vitae must be included in the thesis. Two printed theses evaluated and approved by the Board of Directors are submitted to the Graduate School.

The PDF and WORD file of the final version of the thesis approved for binding must be submitted on a CD. The file name in the CD must be saved with the reference number (Figure-2) taken from the thesis data entry form. There will be no information such as signature, personal data, cell phone, e-mail within the scope of KVKK. In the digital form of the thesis to be saved on the CD, the majority of the data that fall within the scope of KVKK, such as ethics committee and institutional permission, should be removed and the number of pages of the thesis should not be changed. The student is directly responsible for the processes that will occur within the scope of KVKK. You can check the control of the thesis uploaded after graduation with the help of Figure-3.

The student who is successful in the thesis defense exam must log in to the Thesis Automation System at "https://tez.yok.gov.tr/UlusalTezMerkezi/" and fill in and sign the "Thesis Data Entry Form". (Figure-1, Figure-2 and Figure-3) ORCID Membership must be completed on the Thesis Data Entry Form. There is no need to wait for graduation for the thesis data entry form. The student can fill it in if the thesis topic is finalized.

Figure - 1 Login to the National Thesis Center

Figure - 2 After the Thesis Metadata Entry Form is Saved, the Reference Number is Created

Figure - 3 Thesis Control After Graduation

Note: The e-mail address used in ORCID membership and the e-mail address defined in the E-government and transferred to the Thesis Automation System must be the same. Otherwise, the ORCID number may not appear in the system.

Similarity Report to be received after Thesis Defense (Supervisor Faculty Member)

Turnitin program is used for similarity screening and the similarity rate should not exceed 20%. Turnitin scanning is first done by the thesis advisor. If the thesis advisor is not registered in the Turnitin system and will scan for the first time, he/she should request a password via e-mail from kutuphane@lokmanhekim.edu.tr, which belongs to the library of our University. The thesis advisor can use the same password for all subsequent Turnitin transactions. During Turnitin scanning, the official title of the thesis (as it appears in the thesis defense exam report) must be written in the "Assignment title" section of the system. Since the assignment title will appear on the cover page of the report generated by the system, the thesis title must be exactly the same as the thesis title in the student information system (to be checked by the Graduate School). If there will be a correction in the thesis title, this should be indicated in the thesis exam minutes. The scanning options offered by the system are the default settings and it is recommended not to change them. The thesis file must be uploaded to the system in PDF file format. It may take time for the system to generate the similarity report depending on the file size. If the file size exceeds 40 Mb, the file size should be reduced by removing large images, figures, maps, etc. in the file. At the end of the scanning, the report generated by the system (in the current view format) is downloaded as a PDF file and the first page of the report (the page containing the thesis title and author information) and the last page containing the similarity percentage are printed out and signed by the thesis advisor. The similarity rate is carried out in accordance with the Lokman Hekim University Senate decision 2021/96 dated July 28, 2021. (It has been unanimously decided that it is appropriate to determine the similarity rate limit to be accepted as twenty (20) percent in the plagiarism scanning of only the Cover Page, Introduction, Main Chapters and Conclusion Sections in a filtered form (excluding references, excluding / including citations; excluding text parts containing less than 5 words of overlap).

Click here for the detailed training video.

 

Term Project in Master's Degree without Thesis

The student presents the term project prepared in accordance with the Thesis Writing Guide in front of a three-person jury from the Department determined by the advisor. The jury may accept the term project or ask for correction. For the accepted term project, the "Term Project Evaluation Form" signed by the Department of Major Science from our Institute's website>> Education>> Forms and Petitions>> Forms and Petitions section is sent to the Institute within three business days from the date of presentation. The project is checked by the Institute staff. The control process continues until there are no errors in the project and it is deemed appropriate by the officials. One printed project is submitted to the Graduate School as deemed appropriate. Two printed projects evaluated and approved by the Board of Directors are submitted to the Graduate School.

- The student has been sentenced to expulsion within the framework of the provisions of the Higher Education Institutions Student Discipline Regulation published in the Official Gazette dated 18/8/2012 and numbered 28388,

- Failure to successfully complete the compulsory and elective courses in the curriculum at the end of four semesters or failure to fulfill the success conditions / criteria determined by the recommendation of the institute board of directors and the approval of the Senate within this period,

- The student fails in the thesis study or fails to take the thesis defense within the maximum period,

- Failing twice in the doctoral thesis proposal or doctoral qualifying exam,

- In doctoral programs, the thesis monitoring committee fails 2 times in a row or 3 times in a row,

- Rejection in the thesis defense or rejection of the thesis for which a correction decision has been made,

- Failure to successfully complete the course load of 90 ECTS including 10 compulsory and elective courses, 30 national credits and term project in non-thesis master's programs within 3 semesters,

- In cases where the student who is successful in the thesis defense does not submit a copy of the thesis to the institute within the maximum period of the program, the students are dismissed from the institute. Also;

- Foreign students admitted to the program in Turkish are required to bring a Turkish Proficiency Certificate (B1). The period determined for the foreign student admitted to the program to bring this document is maximum two semesters. This period cannot be extended and the student who fails to bring the document at the end of the period is dismissed from the institute. The time spent in this program cannot be included in the education period of the relevant graduate program,

- Foreign students entering the graduate program are required to submit an equivalency certificate. If the student applies for equivalence while entering the program and does not bring the equivalence certificate within one semester or if the student receives an equivalence certificate that is not related to the program, the student will be dismissed from the institute and one semester spent will be deducted from the fee. (Higher Education Recognition and Equivalency Handbook p. 35)

Click here for Lokman Hekim University Graduate Education and Examination Regulations and other regulations and directives.

Click here for the Regulation on Graduate Education and Training of Higher Education Institutions.

Click for Lokman Hekim University Thesis Writing Guide.

Click here for Higher Education Recognition and Equivalency Handbook.

 

Click here to download the Student Information Guide Document.